How do we collect personal data?
Directly. We obtain personal data directly from individuals in a variety of ways, including obtaining personal data from individuals who provide us their business card, complete our online forms, including surveys, subscribe to our newsletters, blogs and podcasts, register for webinars, attend meetings or events we host. We may also obtain personal data directly when, for example, establishing a business relationship, performing professional services through a contract, or through other hosted software applications.
Indirectly. We obtain personal data indirectly about individuals from a variety of sources:
Public sources – Personal data may be obtained from public registers (such as Commercial Registers if applicable), news articles, sanctions lists, and Internet searches.
Social and professional networking sites – If you register or login to our websites using social media (e.g., LinkedIn, Google, or Twitter) to authenticate your identity and connect your social media login information with us, we will collect information or content needed for the registration or login that you permitted your social media provider to share with us. That information may include your name and email address and depending on your privacy settings, additional details about you, so please review the privacy controls on the applicable service to set how much information you want shared with us.
What categories of personal data do we collect?
Contact details (e.g., name, company name, job title, work and mobile telephone numbers, work and personal email and postal address)
Professional details (e.g., job and career history, educational background and professional memberships, published articles).
Billing information should you sign up to any goods or services we provide like credit card number or other billing information required to process the payment.
Adverse information about potential or existing clients and applicants that may reveal criminal convictions or offences information.
Location-based data. We may process geographical locations, e.g. when you are using our website.
What lawful reasons do we have for processing personal data?
We may rely on the following lawful reasons when we collect and use personal data to operate our business and provide our products and services:
Contract – We may process personal data in order to perform our contractual obligations.
Consent – We may rely on your freely given consent at the time you provided your personal data to us.
Legitimate interests – We may rely on legitimate interests based on our evaluation that the processing is fair, reasonable and balanced. These include:
Delivering services and products – To deliver the services and products our clients have engaged us to provide.
Marketing – To deliver timely industry insights and professional knowledge, offerings and invitations we believe are welcomed by our business clients, prospects, subscribers and other individuals.
Recruitment – To seek for qualified candidates should there be any openings.
Legal obligations and public interest – We may process personal data in order to meet regulatory and public interest obligations or mandates.
Why do we need personal data?
We aspire to be transparent when we collect and use personal data and tell you why we need it, which typically includes:
Providing professional advice and services related to our professional services and products.
Promoting our professional services, products and capabilities to existing and prospective clients.
Sending invitations and providing access to guests attending our events and webinars or our sponsored events.
Authenticating registered users to certain areas of our sites.
Processing online requests, including responding to communications from individuals or requests for proposals and quotations.
Complying with legal and regulatory obligations.
Preventing fraud or criminal activity, safeguarding our IT systems and handling of claims.
Do we share personal data with third parties?
We may share personal data with trusted third parties to help us deliver efficient and quality services and products. These recipients are contractually bound to safeguard the data we entrust to them. We may engage with several or all of the following categories of recipients:
Parties that support us as we provide our services and products
Payment services providers.
Marketing services providers.
Law enforcement or other government and regulatory agencies or to other third parties as required by, and in accordance with, applicable law or regulation.
What are your data protection rights?
If we process personal information about you, you have the rights listed below. Before responding to your request, we may ask for proof of identity. This helps us to ensure that personal data is not disclosed to any person who has no right to receive it. We may also ask you for sufficient information about your interactions with us so that we can locate your personal information.
Access – You can ask us to verify whether we are processing personal data about you, and if so, to provide more specific information.
Correction – You can ask us to correct our records if you believe they contain incorrect or incomplete information about you.
Erasure – You can ask us to erase (delete) your personal data after you withdraw your consent to processing or when we no longer need it for the purpose it was originally collected and no retention requirements exist
Processing restrictions – You can ask us to temporarily restrict our processing of your personal data if you contest the accuracy of your personal data, prefer to restrict its use rather than having us erase it.
Data portability – In some circumstances, where you have provided personal data to us, you can ask us to transmit that personal data in electronic form if technically feasible.
Right to Object to Marketing including Profiling – You can object to our use of your personal data for marketing purposes, including profiling. We may need to keep some minimal information to comply with your request to cease marketing to you.
Right to Withdraw Consent – You can withdraw your consent that you have previously given to one or more specified purposes of processing your personal data. This will not affect the lawfulness of any processing carried out before you withdraw your consent. It may mean we are not able to provide certain products or services to you and we will advise you if this is the case.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: firstname.lastname@example.org
How long do we retain personal data?
We retain personal data to provide our services, make offerings, stay in contact with you and to comply with applicable laws, regulations and professional obligations that we are subject to. We retain personal data for so long as the personal data is needed for the purposes for which it was collected or in line with legal and regulatory requirements or contractual arrangements. We will dispose of personal data when we no longer need it.
Privacy policies of other websites
Confidentiality and Security
No data transmissions over the Internet can be guaranteed to be 100% secure. Consequently, we cannot ensure or warrant the security of any information you transmit to us and you do so at your own risk. Once we receive your transmission, we make efforts to ensure security on our systems.
We use physical, electronic, and procedural safeguards to protect personal information about you.
In certain areas, we use industry-standard SSL-encryption to protect data transmissions. However, please note that this is not a guarantee that such information may not be accessed, disclosed, altered or destroyed by breach of such firewalls and secure server software.
By providing personal information to us you agree that we can communicate with you electronically regarding security, privacy and administrative issues relating to your use of those sites, products and services.
Other Important Information